OUTLOOK
Has the council validated the application yet?
AI automation for UK architecture + interior practices
AutoArch builds the compliance and coordination layer between the tools your practice already owns — planning deadlines, stage-gate invoicing, revision records, contract administration.
Built by a team that has served architecture and interior practices for eight years.
02The architect's reality
So why does running your practice feel like this?
Design isn’t the problem.
Everything around design is.
03Solved and unsolved
Every practice we speak to owns a full stack. None of it covers the work that carries the risk — the deadlines, the evidence, the money that follows a signature.
Your software already does this
You’ve already bought this. We’re not selling it to you again.
Nobody’s software does this
This is the layer AutoArch builds.
04The invisible layer
AutoArch connects the tools your studio already uses and builds intelligent workflows between them. Your team keeps designing. AutoArch handles what happens next.
Drawing AA-SVC-04
Sources on the left, systems of record on the right. AutoArch is the layer in between.
05The RIBA Plan of Work, run
AutoArch runs the work between the stages — the deadlines, the records and the money that should follow a signature but usually doesn’t.
Scroll ↓Scroll to advance the sequence →
Trigger
ENQUIRY · 09:14
Rear extension and loft conversion — 5-bed Victorian terrace, Hackney.
AutoArch fires
Sequence
Enquiry to booked feasibility · no one touched it
Trigger
APPOINTMENT · CONFIRMED
Client appointed. Stage 2 opens.
AutoArch fires
Sequence
Project set up before the first sketch
Trigger
SUBMISSION · VALIDATED
Planning application validated by the council.
AutoArch fires
Sequence
The determination date is now something watching you, not something you remember
Trigger
SHAREPOINT · 16:02
Kitchen_GFC_RevC.pdf lands in the folder.
AutoArch fires
Sequence
The right drawing, provable eighteen months from now
Trigger
CONTRACT ADMIN
Valuation due. Certificate window opens.
AutoArch fires
Sequence
Certificates and notices on the clock, not in someone’s head
Trigger
PRACTICAL COMPLETION
Works complete. Handover opens.
AutoArch fires
Sequence
The record is finished because it was built as you went
Project brief
AUTO-GENERATED
06Proposals that build themselves
The brief is already structured. AutoArch drafts the sheet from it, names the file, sends it, and keeps following up until there is an answer.
Fee proposal
AA-PRO-118 · REV 01
DRAWN
AUTOARCH
DATE
AUTO
SHEET
1 / 1
Saved as
Status
No one had to remember the follow-up. It was already scheduled.
07Project onboarding
The moment a proposal is accepted, everything a new project needs already exists — folders, team, template, milestones, schedule.
Trigger
The only human decision in this whole sequence.
Project live · 0 manual setup steps
08Compliance operations
Not generic triggers. The specific, repeated motions where an architecture practice carries risk — evidence, deadlines, and what was decided in a room.
WF-04 — Revision control + evidence trail. 1 human step, 6 automated steps, about 6 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-01 — Statutory deadline tracking. 1 human step, 5 automated steps, about 9 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-10 — Meeting intelligence → decision register. 1 human step, 6 automated steps, about 5 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
Amber marks a statutory deadline or a liability point. Peach marks the only steps a person touches.
09Site coordination
What happens on site is the least structured information a practice handles — and the most expensive to lose.
Site Report #018
ISSUES · 3
Site → Studio → ClientWithout 47 Teams messages in between.
10Practice record
So here is who you would be dealing with, exactly what happens to your data, and how the first engagement runs — before you give anyone a login.
10.1 — How an engagement runs
Programme · indicative
We map your stages, your stack and where the time actually goes. Output is a written workflow map — yours either way.
One workflow. The one costing you most, scoped to a fixed price before anything starts.
Running against your real projects, with someone accountable when it matters.
Only if the first one earned it. You decide, one workflow at a time.
One workflow first, scoped to a fixed price. If it does not earn its place, that is where it stops — and you keep the workflow map either way.
10.2 — Who is behind this
Founder
8 years building operations for architecture and interior practices. You deal with the person who builds the thing — not an account manager, not a support queue.
10.3 — Evidence
Founding practices
We have no case studies yet, so we are not going to show you one.
AutoArch is taking on a small number of founding practices at reduced fee for the first build, in exchange for a written account of what actually changed. When there are results, they will appear here named, dated and checkable — or not at all.
No stock logos. No invented numbers.
10.4 — Your data
AA-DAT-001 · REV 01
AA-PRA-000 · PRACTICE RECORD · REV 01 · NTS
Written to be checked. If any line here turns out to be wrong, it is a defect and we fix it.
11The workflow library
Fifteen workflows. Pick the one costing you the most this week — that is the one we build first, and the only one you have to commit to.
WF-01 — Statutory deadline tracking. 1 human step, 5 automated steps, about 9 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-02 — Stage-gate invoicing. 1 human step, 4 automated steps, about 7 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-03 — Contract administration. 1 human step, 4 automated steps, about 8 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-04 — Revision control + evidence trail. 1 human step, 6 automated steps, about 6 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-05 — Client approval register. 1 human step, 4 automated steps, about 4 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-06 — Consultant RFI chasing. 1 human step, 4 automated steps, about 5 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-07 — Golden thread assembly. 1 human step, 4 automated steps, about 10 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-08 — Party wall + notice tracking. 1 human step, 4 automated steps, about 3 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-09 — Site inspection reporting. 1 human step, 4 automated steps, about 6 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-10 — Meeting intelligence → decision register. 1 human step, 6 automated steps, about 5 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-11 — Fee proposal generation. 1 human step, 4 automated steps, about 4 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-12 — Enquiry capture + qualification. 1 human step, 4 automated steps, about 5 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-13 — Payment chasing. 1 human step, 4 automated steps, about 6 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-14 — CPD logging. 1 human step, 4 automated steps, about 2 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
WF-15 — Practice dashboard. 1 human step, 4 automated steps, about 4 hours a month reclaimed.
Risk points in this workflow:
Steps you still do:
Hours reclaimed are our own estimates from building these, not measured client results — section 10 explains why we will not show you numbers we cannot stand behind.
12Investment
Indicative bands, not a quotation — enough to know whether this is a conversation worth having, which is more than most agencies will tell you before a discovery call.
The alternative to automating this is usually a part-time practice administrator, or ten hours a month of a director’s time.
One workflow, scoped and built.
The process costing you most, mapped in writing before anything is built. Priced so it is not a board decision — we would rather you tested us on something small than committed to something large on trust you have no reason to give us yet.
Scope is locked at the map. If the map shows automation is the wrong answer, we say so and you owe nothing beyond it.
£2,400
The second one, and the third.
Discovery is already done and the integrations are already built, so each workflow after the first costs less than the first. This is the rung between one workflow and a whole stage — there is no jump to make.
£1,800
A whole RIBA stage, or a whole function.
Everything that touches money, or everything that touches compliance evidence, or everything a new project needs to start properly. Usually five to eight workflows, delivered in stages you approve as they come.
£9,000 – £15,000
What the fee actually reserves.
Named so you can see it is capacity rather than a subscription: at £600 we monitor what is running and fix it, replying by the next working day. At £1,200 we also hold half a day a month for changes and build one new workflow a quarter.
No rollover. Cancel at a month’s notice and everything built stays yours.
£600 – £1,200
13.3 months
Assumes the workflow removes those hours completely. If it removes half of them, double the answer. The sliders start low on purpose.
We start with one workflow. If it works, we build the next. We are not asking you to replace anything on day one.
No email required
All figures exclude VAT · indicative only · fixed before work begins
Each line opens a scoping sheet — four clauses, two commercial and two technical, about fifteen questions. It ends in a written position rather than a call booking, and where your answers point at a different line than the one you clicked, it says so.
13Before / after
Without AutoArch
With AutoArch
One line. Nothing in between to remember.
Less managing.
Less chasing.
Less copying.
Less remembering.
AutoArch gives architecture and interior practices something software rarely gives them. Time back to design.
The blueprint
3 questions · your blueprint in under a minute